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Purchase Orders

This article requires the Advanced Inventory addon to be installed

Neto supports the use of purchase orders (PO) for customers to buy products and services from their suppliers in a controlled environment. Purchase orders contain products, quantities, agreed prices and supplier information.

One major benefit of this system is that it calculates the average costs of goods over time. For example, you order an item from your supplier on two occassions. The first time it costs $1.00, but on the second time it's costs $1.25.

The average cost of goods (ACOG) is then recalculated to adjust your ‘cost price’ for your reporting. Here is the exact formula:

In Neto, you can create purchase orders in a number of ways. For this article, we’ll just be covering the basics of creating and receiving purchase orders.

  1. From the Neto dashboard, navigate to Purchase Orders > Add Purchase Order.

  2. First choose the supplier this purchase order is for (this automatically updates the currency to the set for the supplier and fetches the exchange rate). You can set your own exchange rate which overwrites the automatic rates.

    If your supplier currency is different to your store base currency, the conversion totals will appear at the bottom of the page.

  3. Under Deliver to location, set the warehouse you wish for your supplier to deliver to.

  4. Select your order date (default’s today’s date) and set the due date of expected.

  5. Next add product to your Purchase Order by typing or scanning the product SKU/Name or UPC. If you’re SKU is under 3 characters, simply type the title or UPC instead. If you have Default Purchase Price (Excl Tax) populated under Pricing & Tax in your SKU, this information will be populated in your Supply price field.

  6. You can add comments to the purchase order, these are currently internal comments and will not print on the purchase order.

  7. Once completed, click the Save button, the purchase order will be put into a pending status ready for you to send to your supplier.

  8. Once a purchase order has been created, it will be left in a pending state in case it needs to be edited or cancelled. You can access all pending purchase order’s later by navigating to Purchase Orders > Pending.

  9. You can now email, fax or print your purchase order to send to your supplier. Once this is done, press the Mark as sent button. If emailing, the From field will default to the company email set in your business details (located in Setup & Tools > Business Details).

    You can send to multiple emails by separating with a semicolon ;

Receiving Purchase Orders

  1. Upon receiving a purchase order, navigate to Purchase Orders > Sent.

  2. After checking the stock quantities, enter the Receipt QTY on the right hand side and click the Receive button.

    If you have a large stocktake which can't be done all at once, you can add the receive qty and press Save instead. This will not change your stock quantities and will give you the opportunity to finish the count at a later time.

  3. If you enter quantities less than the Order QTY then it will prompted to close out or split outstanding items. If you select close out and split, a new purchase order number will be created for the remaining outstanding stock. Your stock levels in Neto will automatically be updated with your new stock.

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Last Modified: 28/09/2017 Neto Version: 6.6 (Beta)