This article requires the Advanced Inventory addon to be installed
Neto supports the use of purchase orders (PO) for customers to buy products and services from their suppliers in a controlled environment. Purchase orders contain products, quantities, agreed prices and supplier information.
One major benefit of this system is that it calculates the average costs of goods over time. For example, you order an item from your supplier on two occassions. The first time it costs $1.00, but on the second time it's costs $1.25.
The average cost of goods (ACOG) is then recalculated to adjust your ‘cost price’ for your reporting. Here is the exact formula:
In Neto, you can create purchase orders in a number of ways. For this article, we’ll just be covering the basics of creating and receiving purchase orders.
First choose the supplier this purchase order is for (this automatically updates the currency to the set for the supplier and fetches the exchange rate). You can set your own exchange rate which overwrites the automatic rates.
If your supplier currency is different to your store base currency, the conversion totals will appear at the bottom of the page.
Under Deliver to location, set the warehouse you wish for your supplier to deliver to.
Select your order date (default’s today’s date) and set the due date of expected.
Next add product to your Purchase Order by typing or scanning the product SKU/Name or UPC. If you’re SKU is under 3 characters, simply type the title or UPC instead. If you have Default Purchase Price (Excl Tax) populated under Pricing & Tax in your SKU, this information will be populated in your Supply price field.
You can add comments to the purchase order, these are currently internal comments and will not print on the purchase order.
Once completed, click the Save button, the purchase order will be put into a pending status ready for you to send to your supplier.
Once a purchase order has been created, it will be left in a pending state in case it needs to be edited or cancelled. You can access all pending purchase order’s later by navigating to Stock Control > Pending.
You can now email, fax or print your purchase order to send to your supplier. Once this is done, press the Mark as sent button. If emailing, the From field will default to the company email set in your business details (located in Setup & Tools > Business Details).
You can send to multiple emails by separating with a semicolin ;
Alternatively, you can create a purchase order by navigating to Products > View Products and selecting the products and click the With x selected button and clicking Create purchase order with selected.
Purchase orders can be created from the products in the Forecast Demand report.
From the Neto Dashboard navigate to Stock Control > Forecast Demand.
Select the products you wish to add to a purchase order using the checkboxes on the left hand side.
At the bottom of page click With x Selected and choose Add to New Purchase Order. This will allow you to add more items to the purchase order before saving it.
Upon receiving a purchase order, navigate to Stock Control > Sent.